Executive Assistant - Fortune Global 500
发布于： 20/11/2025
Shanghai East China
Permanent
工业与制造业
Scope/Purpose of Position:
Provide executive administrative support to senior corporate officers in an organization.
Roles & Responsibilities:
• Manage all aspects of calendar for business needs
• Manage complex travel arrangements (both domestic and international) and proactively stay ahead of changes, including but not limited to management of all travel documents, schedules, and corporate aircraft arrangements
• Interface directly with Senior Leadership Team, Corporate Officers, Board of Directors (occasionally), and their executive assistants
• Manage business contacts - maintain and update contacts database regularly
• Lead the planning and the execution of (offsite) executive meetings, VIP visits/events, team buildings, etc
• Handle items that are highly confidential and critical in nature
• Collaborate with global teams on daily basis
Required capabilities:
• Cross-cultural, cross-regional communication skills: English proficiency, ability to communicate effectively, both verbally and written, with all levels of the corporation, across geographies
• Professionalism: highly responsive, reliable, and mature; able to deliver error-free execution on timely basis, exercise highest level of discretion, integrity and confidentiality
• Strong organizational and administrative skills: attention to details; ability to prioritize and handle multiple tasks simultaneously, and work effectively in a fast-paced environment with minimal supervision
• Strategic thinking and problem-solving skills: ability to think thoroughly and strategically, anticipating corporate officer’s needs; strong decision making/problem solving skills dealing with ad-hoc issues
• Cultural fit: Highly motivated self-starter, collaborative team-player, fast learner
Required Education:
Associates degree or above
Nice-to-have capabilities/experience:
•10+ years of experience in Executive Assistant roles in multinational companies
•Overseas experience – academic or professional
Travel:
Occasional domestic and international travel required
Provide executive administrative support to senior corporate officers in an organization.
Roles & Responsibilities:
• Manage all aspects of calendar for business needs
• Manage complex travel arrangements (both domestic and international) and proactively stay ahead of changes, including but not limited to management of all travel documents, schedules, and corporate aircraft arrangements
• Interface directly with Senior Leadership Team, Corporate Officers, Board of Directors (occasionally), and their executive assistants
• Manage business contacts - maintain and update contacts database regularly
• Lead the planning and the execution of (offsite) executive meetings, VIP visits/events, team buildings, etc
• Handle items that are highly confidential and critical in nature
• Collaborate with global teams on daily basis
Required capabilities:
• Cross-cultural, cross-regional communication skills: English proficiency, ability to communicate effectively, both verbally and written, with all levels of the corporation, across geographies
• Professionalism: highly responsive, reliable, and mature; able to deliver error-free execution on timely basis, exercise highest level of discretion, integrity and confidentiality
• Strong organizational and administrative skills: attention to details; ability to prioritize and handle multiple tasks simultaneously, and work effectively in a fast-paced environment with minimal supervision
• Strategic thinking and problem-solving skills: ability to think thoroughly and strategically, anticipating corporate officer’s needs; strong decision making/problem solving skills dealing with ad-hoc issues
• Cultural fit: Highly motivated self-starter, collaborative team-player, fast learner
Required Education:
Associates degree or above
Nice-to-have capabilities/experience:
•10+ years of experience in Executive Assistant roles in multinational companies
•Overseas experience – academic or professional
Travel:
Occasional domestic and international travel required