Executive Assistant
Shanghai
中国大陆
发布于： 2024-11-14
职位类别: Permanent
行业类别： 快速消费品
-Manage complex calendars and schedule meetings, travel arrangements and other executive commitment, ensuring optimal time allocation and prioritization of meetings, appointments and events.
-Arrange domestic and international travel logistics, including flights, accommodations, and ground transportation, while adhering to budget and company travel policies.
-Prepare and manage correspondence, emails, reports, presentations, and other documents as needed.
-Draft and proofread emails, memos, presentations, and other correspondence on behalf of the business head and leadership team, ensuring clear and concise communication.
-Coordinate logistics for meetings, prepare agendas and materials, take minutes, and track action items.
-Assist with special projects, research, data collection, and analysis as required.
-Oversee project execution, tracking progress, identifying risks and issues, and implementing corrective actions to ensure timely completion and successful outcomes
-Communicate project status and updates to stakeholders, ensuring transparency and alignment throughout the project life cycle.
-Work as a team with the other existing executive assistants within the organization communication & team work are key.
-Maintain detailed project documentation, including project plans, status reports, and meeting minutes, for future reference and knowledge sharing.
-Build and maintain positive relationships with internal and external stakeholders, including clients,vendors, and other departments.
-Process expense reports, invoices, and purchase orders, and assist with budget tracking.
-Own new employee onboarding for our team from information sharing and training to adding to communication channels to securing equipment and supporting managers with new employees.
-Become a point person for our team to navigate internal tools and processes.
-Ensure that team members are aware of company policies and procedures, as well as any specific team guidelines.
-Maintain strict confidentiality of sensitive information and ensure compliance with company policies and procedures.
Basic Requirements
Bachelor's degree or relevant industry experience.
Proven experience as an Executive Assistant or similar role, preferably in a sales & marketing environment.
Excellent level of English.
Exceptional organizational, time management, and prioritization skills. Strong attention to detail and accuracy.
Exceptional written and verbal communication skills.
Ability to handle multiple tasks simultaneously and meet deadlines in a fast-paced environment.
-Arrange domestic and international travel logistics, including flights, accommodations, and ground transportation, while adhering to budget and company travel policies.
-Prepare and manage correspondence, emails, reports, presentations, and other documents as needed.
-Draft and proofread emails, memos, presentations, and other correspondence on behalf of the business head and leadership team, ensuring clear and concise communication.
-Coordinate logistics for meetings, prepare agendas and materials, take minutes, and track action items.
-Assist with special projects, research, data collection, and analysis as required.
-Oversee project execution, tracking progress, identifying risks and issues, and implementing corrective actions to ensure timely completion and successful outcomes
-Communicate project status and updates to stakeholders, ensuring transparency and alignment throughout the project life cycle.
-Work as a team with the other existing executive assistants within the organization communication & team work are key.
-Maintain detailed project documentation, including project plans, status reports, and meeting minutes, for future reference and knowledge sharing.
-Build and maintain positive relationships with internal and external stakeholders, including clients,vendors, and other departments.
-Process expense reports, invoices, and purchase orders, and assist with budget tracking.
-Own new employee onboarding for our team from information sharing and training to adding to communication channels to securing equipment and supporting managers with new employees.
-Become a point person for our team to navigate internal tools and processes.
-Ensure that team members are aware of company policies and procedures, as well as any specific team guidelines.
-Maintain strict confidentiality of sensitive information and ensure compliance with company policies and procedures.
Basic Requirements
Bachelor's degree or relevant industry experience.
Proven experience as an Executive Assistant or similar role, preferably in a sales & marketing environment.
Excellent level of English.
Exceptional organizational, time management, and prioritization skills. Strong attention to detail and accuracy.
Exceptional written and verbal communication skills.
Ability to handle multiple tasks simultaneously and meet deadlines in a fast-paced environment.
职位联系人
Stephanie Cui
+86 21 6065 8061
Morgan Philips Executive Search
2221-26, Shui On Plaza, 333 Huai Hai Zhong Road
200021 Shanghai
Greater China